Hosting & Booking Events

Teams can prebook time on the walking track for warm up prior to games.

Procedure for BSRC Team Track Warm-Up Use [pdf]

Booking Directions for BSRC Team Track Warm-Up Use [pdf]

For seasonal or reoccurring bookings, please review the allocation information and submit the appropriate request form by the deadline in the table below. Submit your completed request form to Facility.Bookings@beaumont.ab.ca.

The purpose of allocation is to establish a process for allocating and administering recreational spaces controlled by the City of Beaumont and ensuring that City of Beaumont facilities are utilized to their fullest extent.

Recreational Facilities Allocation Information policy [pdf]

Sports Fields Allocation Request Form – COMING SOON

Arena Allocation Request Form – COMING SOON

Gym and Fieldhouse Allocation Request Form – COMING SOON

Pool Allocation Request Form – COMING SOON

MPR and Hall Allocation Request Form – COMING SOON

Event examples: parades, walk-a-thons or runs, concerts, fairs or markets, and public gatherings.

Outdoor sporting events (such as tournaments) and events held indoors at City facilities may also require a SPP.

It is the responsibility of the event organizer to obtain all necessary approvals for their event. The submission of the SPP application and any additional documents required does not guarantee approval. Contact the City’s Community Events team to discuss your event.

Beaumont welcomes special events in the outdoor public spaces of our community. Events should be well organized and appropriately supported from the planning stages right through to clean up.

Please note that outdoor public spaces cannot be reserved or booked for private functions but are available on a first come – first served basis.

Apply for Special Permission – Outdoor Events/Activities in advance of your event. In 2023, applications with the City of Beaumont, AHS, AGLC and other event-related organizations are taking significant time to process due to the large number of applications being received. If you apply for your Special Permission within four weeks of the event date you run the risk of not receiving approval.

You can book an event at the Ken Nichol Recreation Centre or the Beaumont Community Centre. For availability, please email facility.bookings@beaumont.ab.ca.

A special permission is a one-time exemption for a set period of time allowing for the temporary waiver or relaxation of a specific bylaw.

Several situations require special permission including:

• Any partial obstruction or closure of a public roadway such as:
  • a parade
  • a bin or POD placed on a municipal roadway used for moving, construction, renovation purposes or tree removal/landscaping purposes
  • landscaping material placed on the roadway
  • a block party,
  • a fundraising or “fun” run that crosses town roadways
  • street performance

• Any event planned to be held on Municipal (Public) Property that limits use by the public, requires a temporary structure (tent or stage etc.) or requires relaxation or waiver of a Bylaw such as:
  • private BBQ
  • private block party
  • concert or festival
  • ball tournament
  • bouncy houses
  • stage
  • special event tent

Special permission allows you to temporarily be exempted from specific aspects of specific bylaws which include but are not limited to:

• Noise Abatement Bylaw
• Parks and Facilities Bylaw
• Traffic Safety Bylaw

Open communication with City resources is crucial while planning your event or in regards to using a public roadway.  It ensures that all residents of the City are kept safe and that you have assistance from the City of Beaumont as it relates to keeping your participants safe. For example, parades often require road closures as well as a police or fire escort, it is important for the Fire Department, RCMP, and Municipal Enforcement to have prior knowledge of the event to ensure adequate staffing levels and to prepare alternate routes in case of an emergency situation.

The RCMP, Fire Department, Municipal Enforcement, Public Works, Building Services, Planning, Parks & Facilities, and Recreation & Culture are consulted when consideration is being given to grant a Special Permission. TBD will ultimately decide whether permission is granted after consulting the necessary parties. This ensures that all affected City resources are aware of the event/request so that they can plan accordingly, notify their staff, and ensure all necessary considerations are included in the Special Permission letter.

The form to apply for a special permission is available above. You can also submit the information required by email to events@beaumont.ab.ca or, in person or by mail to the City Office: 5600 49 ST, Beaumont, AB, T4X 1A1. Please send it attention to Community Events. Please ensure all details are included in the form and legibly printed. Please include additional documentation such as maps, insurance documents etc. for your event to prevent any delays.

Please note: Additional permitting may be required in certain circumstances. For example, if you will be serving food at your event, you MAY need a health permit for food handling. The City of Beaumont is not involved in this process but will provide the contact information required.

We will acknowledge receipt of your request within 2 business days.

Processing time for special permission applications varies and requires a minimum of 10-15 business days. As part of the special permission process, events frequently require additional permits (such as development permits, building inspections, sign permits and road closure permits) as well as the submission of additional documents (such as proof of insurance and notification to AGLC and/or AHS, etc.). All event organizers are strongly encouraged to submit their special permission application a minimum of 4-6 weeks before the event date.

Encroachment permits to accommodate bins, PODS, or landscaping materials, can typically be processed in 5-10 business days.