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Special Permission Request Form
Special Permission Request Form
Special Permission Permit Process
Step
1
of
3
33%
SPP details and process information
An approved Special Permission Permit (SPP) is required before an event/activity may take place on City-owned property (i.e. parks, roads, parking lots, green spaces). An approved SPP is also required for the relaxation of a city bylaw. Examples: festivals, races, private block parties, parades, noise allowance, filming, increase to allowable number of pets (pet breeders) etc.
Approval process
The SPP application has a 2-step approval process.
Step 1:
After receiving a complete application and upon approval by city departments, applicants may receive a tentative approval which will outline additional requirements to be satisfied before the date included on the application.
Step 2:
Once all requirements are satisfied, final approval for the SPP may be provided and the event/activity/permission may proceed. Due diligence is required to ensure the event/activity/permission is safe, properly planned and that insurance/additional permit requirements are met. Depending on scope of the application, processing may take up to 8 weeks. Minimum processing time is 15-20 business days once a COMPLETE APPLICATION has been received. Review information on
hosting an event
in Beaumont.
Contact details
Name
(Required)
First
Last
Email
(Required)
Enter email
Confirm email
Mailing address
(Required)
Street address
Address Line 2
City
Province
Alberta
British Columbia
Manitoba
New Brunswick
Newfoundland and Labrador
Northwest Territories
Nova Scotia
Nunavut
Ontario
Prince Edward Island
Quebec
Saskatchewan
Yukon
Postal code
Phone
(Required)
Name of organization/company (if applicable)
Request for:
(Required)
Athletic event (runs/walks/cycling)
BBQ or food truck(s)
Block party
Bylaw relaxation
City-sponsored event
Entertainment/festival/concert
Noise allowance
Parade/procession
Parks activities/use
Other (please specify)
Select one of the following options
Other (please specify)
If you selected "Other", please provide what type of event you are looking to host.
Event information, components and insurance
Date range should include: --- The first day of install/load-in or event/activity/permission start date to, --- the last day of event/activity/permission or tear-down/load out. If your event occurs on multiple dates over a season, please outline that information in the Description field below. In addition to gaining approval to hold an event on public property, certain locations also require applicants to reserve the requested space with a formal booking. If you are holding your event on or adjacent to, a sports field or in a city owned parking lot, complete the Booking Request Form in addition to this Special Permissions Permit application.
Location/address of event or activity
(Required)
Event start date
(Required)
MM slash DD slash YYYY
Event end date
(Required)
MM slash DD slash YYYY
Advertised start time
(Required)
Hours
:
Minutes
AM
PM
AM/PM
Advertised end time
(Required)
Hours
:
Minutes
AM
PM
AM/PM
Primary on-site contact
(Required)
Name
Primary on-Site contact number
(Required)
Expected attendance
(Required)
Event/activity/permission
(Required)
Provide a description of the request. Include details on all planned activities including (but not limited to) use of fire pits, inflatables, stages, mechanical rides, food trucks, BBQs etc. Outline the time required for event set-up and tear-down including any additional days required for this purpose. OR Provide the reason for requesting a bylaw relaxation (if required).
Will your event include the service or sale of alcoholic beverages?
(Required)
Yes
No
Not applicable
Will your event include the service or sale of food?
(Required)
Yes
No
Not applicable
Will your event include mobile vending?
(Required)
Yes
No
Not applicable
Events with mobile vendors (food trucks, product sales etc.) will require a temporary business license. A temporary business license is not required if the vendor has a current, local business license. The cost of this temporary license can be viewed on the Fees & Charges Bylaw.
Will your event require the installation of a tent (or multiple tent) structure(s) larger than 10 square meters (107 square feet) or a stage:
(Required)
Yes
No
Not applicable
Type of structure
If you selected "Yes" for the need of a tent or structure larger than 10 square meters, please provide further information of the type of structure, tent, etc. The more information the better.
Do you want to install temporary signs on public property?
(Required)
Yes
No
Not applicable
Are you requesting open fire as part of the event?
(Required)
Yes
No
Not applicable
Proof of Insurance
Drop files here or
Select files
Max. file size: 100 MB, Max. files: 2.
Proof of liability insurance coverage may be required prior to the final approval of your Special Permission Permit. A Certificate of Insurance (COI) that names the City of Beaumont as an additional insured for the amount of at least $2 million is mandatory for all events organized by volunteer groups/organizations/companies, and events with specific items (i.e. inflatable structures, mechanical rides, stages, tents etc.). The COI can be provided after you submit this Special Permission Permit application. The Community Events office will contact you if insurance is required for your event and has not already been included with your application.
Is Proof of Insurance attached at this time?
(Required)
Yes
No
Additional information
Are you requesting road or sidewalk closures?
(Required)
Yes
No
Not applicable
Road & Sidewalk Closure Requests An additional permit is required if you are requesting a road/sidewalk closure. Road/Sidewalk Closure applications may take 20 business days to process. An approved Road and Sidewalk Closure permit must be provided to the Community Events office or the Final SPP Approval will not be granted.
Are you requesting a relaxation of the Community Standards Bylaw?
(Required)
Yes
No
Not applicable
Community Standards Bylaw #1024-22 Beaumont’s noise restrictions are included in Bylaw #1024-22. Excessive noise is restricted between the hours of 11 pm to 7 am.
Are you requesting support from the RCMP, Beaumont Fire Service or Municipal Enforcement?
(Required)
Yes
No
Not applicable
The Fees & Charges Bylaw, outlines the service fees for Beaumont Fire Service and Municipal Enforcement. Participation by RCMP, Beaumont Fire Service or Municipal Enforcement will not be guaranteed.
Maps & plans
Drop files here or
Select files
Max. file size: 100 MB, Max. files: 4.
Application processing will not BEGIN until a site plan has been submitted. Processing may take 15-20 business days; this will not begin until both, the application and site plan, have been submitted. Attach a site plan (hand drawn is acceptable) showing placement of all event items including but not limited to: tents (with size noted), food vendors, stages, tables, waste receptacles etc. Site plan can also be sent by email: events@beaumont.ab.ca. If applicable, include a map of the intended route. Based on the scope of the event the applicant may also be required to submit detailed plans for security services, emergency services, emergency response, parking/transportation and any other requirements as per the City’s discretion.
Is the site plan(s) attached?
(Required)
Yes
No
Application processing will not BEGIN until plans are received. Plans may be emailed at a later date to: events@beaumont.ab.ca.
Electronic signature agreement
(Required)
I agree
By checking the "I agree" box below, you agree and acknowledge that 1) your application will not be signed in the sense of a traditional paper document, 2) by signing in this alternate manner, you authorize your electronic signature to be valid and binding upon you to the same force and effect as a handwritten signature, and 3) you may still be required to provide a traditional signature at a later date.
The personal information requested on this form is being collected under the authority Section 33(c) of the Freedom of Information and Protection of Privacy (FOIP) Act. The information collected will be used as required/for the purpose of processing special permissions. If you have any questions about the collection or use of your personal information, contact the City of Beaumont’s FOIP Coordinator at 5600-49th Street, Beaumont, Alberta, T4X 1A1 or 780-929-8782.
Electronic signature
(Required)
Please type your full name
Date signed
(Required)
MM slash DD slash YYYY